Audit Committee

Bylaw
 
Mandate:
The Audit Committee is responsible for the following:
(a) overseeing the integrity of The City's annual financial statements;
(b) recommending the selection of the External Auditor;
(c) recommending the selection of the City Auditor;
(d) overseeing the performance of the External Auditor and the City Auditor;
(e) overseeing, reviewing and assessing the relationship between the Administration, the External Auditor and the City Auditor;
(f) overseeing the process of The City's Integrated Risk Management System;
(g) overseeing The City's compliance with laws, regulations and internal policies including disclosure and internal financial controls, legal compliance and codes of conduct;
(h) overseeing, through the City Auditor, the Whistleblower Program;
(i) overseeing its governance responsibility with audit committees of The City's major autonomous civic entities;
(j) conducting special reviews as recommended by the Audit Committee or Council.
 
Composition:
Mayor (Ex-Officio)
4 Members of Council
2 Elector members, financially literate
1 Elector member, financial expert

Term:
1 year term - Members of Council
2 year term - Elector members

- An elector member may serve a maximum of six consecutive years.
- Despite the above, an elector member may serve until his or her successor is appointed. The service of an elector member beyond the appointed term shall not count toward the limit on the length of service set out above if the additional service is one year or less.
- When an appointment is made to fill a member vacancy:
 o If the balance of the term to be served is one year or less, that service shall not count toward the limit on the length of service; and
 o If the balance of the term to be served is more than one year, that service shall count toward the limit on the length of service.
- An elector member may serve more than six consecutive years by a two-thirds vote of Council.
Term Expiry Month:
October
Meetings:
Not less than six times per year
Day:   Thursday
Time:  9:30 am
Location:  Council Chamber
Quorum:
4 members, comprised of two Elector members and two Members of Council.
Eligibility Information:
Member Recruitment Profile
Resource Staff:
Nakka, Trevor (403-267-1700)
Palmer, Katharine (403-268-5670)
Smillie, Corrie (403-268-1534)
Administrative Contact:
Legislative Assistants
City Clerk's Office
The City of Calgary
P.O. Box 2100, Station M, Mail Code #8007
Calgary AB T2P 2M5
Bus: 403-268-5861
Reports To:
Council
Notes:
e-mail - audit@calgary.ca


ChairVice ChairMemberRoleCurrent AppointmentExpiry Year
  Mayor Naheed NenshiMayor (Ex-Officio)2010N/A
   Lori CaltagironeElector member20172019
   Mike DaltonElector member20162020
   Michael LambertElector member20172019
  Councillor Gian-Carlo CarraMember of Council20182019
  Councillor Jeromy FarkasMember of Council20172019
  Councillor Jyoti GondekMember of Council20182019
  Councillor Evan WoolleyMember of Council20132019



Authority  Description Decision
1. 1972 August 28 Motion of Council That the membership of the SPC on Finance and Budget be appointed as the Audit Committee, with mandate laid out
2. 1977 February 28, Report of the Policy Committee on Finance & Budget (Audit) That Audit Committee meetings be held In Camera, and other changes to Terms of Reference.
3. 1978 January 23, FB78-3 That Council go into Committee of the Whole to discuss audit matters, semi-annually. (Council-as-a-Whole is the Audit Committee).
4. 1979 November 19, NM79-75 The Policy Committee on Finance & Budget was appointed as the Audit Committee, with Scope and Composition laid out.
5. 1979 December 18, AC79-1 That the Finance and Budget Policy Committee become the Audit Committee, and the Administration be represented by the Commissioner of Finance & Administration, the Director of Finance, and the Manager, Management Audit. New Terms of Reference adopted.
7. 1983 January 24 New Audit Committee Terms of Reference adopted.
8. 1985 April 22, AC85-13 Council instructs Audit Committee to create a policy allowing referral of personnel matters to Nominating, Agenda and Personnel Committee (NAP).
9. 1985 May 27, AC85-40 Review and update of Terms of Reference.
10. 1986 May 5, AC86-33 Council adopts a Report hierarchy, clarifying which Audit reports should be reviewed by Council.
11. 1986 November 24, Bylaw 62M86 Housekeeping amendment to Bylaw # 39M83 The Procedure Bylaw. Directs that the Chair of Audit sit as a Member of Nomination, Agenda and Personnel Committee.
12. 1987 June 8, AC87-34. Location/timing of Audit Committee meetings.
13. 1987 June 8, Bylaw 27M87 Grants authority of the Chair of Audit Committee to sign Agreements/contracts with respect to the Audit Budget.
14. 1987 November 16, Bylaw 55M87 To amend Bylaw 39M83 - Revision to address absence of Chair and Vice-Chair for Audit.
15. 1989 January 23, AC88-71. Revised Terms of Reference.
16. 1990 July 24, 23-90-171 Committee on Committees recommendations for structure and for Aldermanic representation.
17. 1990 November 7, Resolution of Council Change in commencement time of the Special Committee on Audit & Budget.
18. 1991 September 3, 25-91-76 Committee on Committees report recommended that Aldermanic representation on Special Committees be increased to 5.
19. 1991 October 21, CW-2 Motion for Aldermanic representation on Special Committees was reconsidered. Motion adopted that each Alderman sit on at least one of the four Special Committees, plus either a second Special Committee or an Audit Committee Special Study/Task Force/Program Review.
20. 1993 July 26, AC93-35 Addition of Citizen Members to Audit Membership. Advertising and selection process.
21. 1993 November 22, Clause AC93-53 Revised Terms of Reference - Citizen member roles / responsibilities.
22. 1994 December 5, Bylaw 53M94 To Amend the Procedure Bylaw to define certain duties of Council, the Committees and certain Officers of the City.
23. 2000 October 16, AC2000-37 Recommended changes to Audit Committee's Practices.
24. 2003 March 17, Bylaw 19M2003 To amend Bylaw 30M2002 - To regulate the proceedings of Council of The City and it's Committees.
25. 2003 March 24, AC2003-02 Revised Terms of Reference
26. 2003 September 08, AGS2003-43 Reduced the Council appointment to this Committee to 5. Mayor as ex-officio Member is not counted in Required Members.
27. 2003 November 24, AC2003-60 Reduction of Quorum. Four (4) members, one (1) of which will be a citizen member.
28. 2004 May 17, AC2004-09 and Bylaw 30M2004 Bylaw 30M2004: a Bylaw to establish the position of City Auditor. Approve the City Auditor Model. Appoint R.D.McLean.
29. 2004 July 26, AC2004-31 Revised Terms of Reference
30. 2006 January 16, AC2005-60 Major Terms of Reference revisions adopted.
31. 2006 October 16, 44M2006 Mandate updated.
32. 2007 November 26, AC2007-48 Council appointed members of an Audit Sub-Committee to select the External Auditor for The City of Calgary.
33. 2008 January 14 AC2007-48 Council confirmed reports PWRS, duties and functions of the City Auditor (30M2004) and directed the City Auditor to report back amendments to the Audit Committees Terms of Reference.
34. 2008 November 3, AC2008-49 Position duties of City Auditor adopted.
35. 2008 October 20, Communication Re: Sub-Committee. Membership extension.
36. 2010 January 18, AC2009-73 and Bylaw 4M2010 Amendment to the Procedure Bylaw to include Performance Audits in the Audit Committee's mandate.
37. 2011 November 07, AC2011-72. New Terms of Reference to form the basis of an Audit Committee Bylaw.
38. 2012 November 05, AC2012-0726 and Bylaw 48M2012 Adoption of Bylaw 48M2012, a Bylaw to Continue the Audit Committee. Supports the Terms of Reference changes adopted November 2011. Bylaw is coming into force on the day of the 2013 Organizational Meeting of Council.
39. 2013 October 21, Bylaw 40M2011 coming into force To discontinue the use of the title "Alderman" in favour of the title "Councillor".
40. 2013 November 18, AC2013-0684 and Bylaw 48M2013 To amend Bylaw 48M2012 - To change the title of 'Senior Research Officer' to 'Executive Assistant' and to change the name of the 'Legislative Resource Group' to 'Audit Resource Management'.
41. 2014 January 27, AC2014-0830 and Bylaw 4M2014 City Auditor's Bylaw and Charter. Amendment to Bylaw 30M2004 (City Auditor) - To reflect existing practices, align to other City documentation including Bylaw 48M2012 (Audit Committee), and to conform to standards set by the Institute of Internal Auditors.
42. 2016 October 03, AC2016-0683 and Bylaw 39M2016 To amend Bylaw 48M2012 - to change the quorum and to reduce the number of meetings per year.
43. 2017 May 08, PFC2017-0312 and Bylaw 26M2017 To amend Bylaw 48M2012 - to reflect a 6 year term limit maximum for Public Members as specified in the new Council policy on Governance and Appointments of Boards, Commissions and Committees (CP2016-03).